Purchasing

Bidder Registration

Follow steps 1 - 4 in that order.
Printable version of the Oshkosh Vendor Registration Form. Please print and use as a scratch pad for information prior to doing the live version. Download the list of Commodity Codes also, so you can chose your Commodity Codes in advance.	Printable version of the City of Oshkosh Vendor Registration Form (Step 1)
Print the list (using the Complete Commodity Code Link reviewing and selecting codes prior to registration)	(Printable) Complete list of Commodity Codes (Step 2)
Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site. Click on the "Register Now" and complete the Registration.	Click here to LOG-ON (Needing registration) (Step 3)
Only ACTIVE (registered) vendors will have the ability to download and print bid packages. You must obtain the packages via the web site. Click on the "Already Registered" if you have been "approved".	Click here to LOG-ON (already Registered) (Step 4)

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the City of Oshkosh is obligated to purchase by Public Bidding: Construction projects over $25,000; Items or Services over $25,000.00. All bids are publicly opened at the advertised time, and are then made available for public examination at any time. Bid results are made up after the bid openings are made available.

All bids are advertised in either the Oshkosh Northwestern and/or specialized Trade Papers.

Awards:

After a bid is opened, a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services is made to the City Council for award. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

Requests for Payment:

Vendors submit invoices to City of Oshkosh Accounts Payable once all items covered by the Purchase Order have been delivered or completed or, in the case of Blanket Orders, once each month for items delivered or completed since the last billing. Payment will not be considered for items not covered by the Order, for quantities (or monies) exceeding those authorized by the Order, or where unit pricing does not agree with the Order. Once billings have been reviewed and accepted, checks are mailed to the vendor's address on the Purchase Order.

No payment will be authorized if the City of Oshkosh Accounts Payable does not have a copy of the Vendor's IRS W-9 Form on file. A copy of the form may be downloaded HERE. Please mail completed W-9 Forms to:

City of Oshkosh – Finance Division
PO Box 1130
Oshkosh, WI 54903-1130