City Clerk

The City Clerk's Office is located on the first floor of City Hall. The office employs 3 full time positions and 1 part time position. The City Clerk, Deputy City Clerk, Secretary, and a Clerical Helper.

The City Clerk’s Office is responsible for all official records of the city; preparation of the council agenda, preserving the actions and official minutes of the Common Council; legal publications, licenses and various permits; and responds to informational requests from other departments, officials and general public.

• Maintains custody of city official records including council minutes, ordinances, resolutions, contracts, agreements, insurance certificates, bonds, licenses, special assessments, annexations and oaths of offices
  
  
• Serves as Recording Secretary for the Common Council which consist of preparing council agenda (working with other departments), attending council meetings, recording and preserving records of all council actions, posting of all meeting notices when required
  
  
• Prepare information packets for property owners involved in special assessment improvements. Improvements include cold mix overlay, mill and asphalt overlay program, concrete paving, water main, sanitary sewer, storm sewer, laterals and sidewalks. Packets include public hearing notice, explanation of various payment choices along with map and assessment sheet (Engineering provides assessment sheets and maps to Clerk’s Office)
  
  
• Maintain special assessment payment plans; receipts, balance of accounts
  
  
• Maintain record of transfer to tax roll
  
  
• Maintain future special assessment records in accordance with developer agreements
  
  
• Administer application process, issuance and renewal of all liquor/fermented malt licenses granted by the Common Council along with operator/bartender and other licenses and permits as required by local and state laws
  
  
• Research and provide appropriate information to other city departments, officials and the public
  
  
• Publication of legal notices as required along with ordinance/resolutions and minutes of Council
  
  
• Administer oaths of office to newly elected officials, Police Officers; and appointments to boards and committees
  
  
• Certified official documents
  
  
• Co-sign documents including agreements contract, change orders and bond issues; maintain custody of the city seal
  
  
• Serves as secretary of the Board of Review including posting of meeting notices coordinating staff, board members and petitions; gathering and distributing necessary documents, maintaining accurate record of proceedings, publish legal notices as required
  
  
• Maintain list and distribution of updates and revisions to the municipal codebook
  
  
• Maintain files including cemetery records, bid results, insurance certificates and bonding, petitions and special claims
  
  
• Maintain and issue sidewalk layer’s license and street/sidewalk obstruction permits
  
  
• Maintain General Obligation Bonds and Promissory Notes files along with Industrial Development Revenue Bond files
  
  
• Research and provide special assessment information on city letters
  
  
• Research and maintain lot split files
  
  
• Maintain minutes of various boards and committees
  
  
• Maintain annexation files; notifying state and local offices after Council Approval. Clerk’s Office is responsible to administer all elections conducted in the City of Oshkosh in compliance with state statutes
  
  
• Serves as Chief Election Official for the city and administers all elections
  
  
• Provides Council candidates with all documents for candidacy
  
  
• Serves as filing officer for the City of Oshkosh
  
  
• Recommends and maintains voting equipment for all locations
  
  
• Trains and assigns Election Inspectors
  
  
• Set up ballots and makes required publications
  
  
• Maintains request for absentee ballot voting
  
  
• Administer Deputy Voting at area nursing homes
  
  
• Maintains voter registration records
  
  
• Provides election results
  
  
• Canvass local votes
  
  
• Provide accurate information to candidates and general public
  
  
• Administer oath of office to newly elected officials
  
  
• Maintains election supplies for the city and surrounding communities
  
  
• Designs voting districts and wards in accordance with census, city staff & county officials
  
  
• Recommends polling places to Common Council to meet Federal regulations