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HomeMy WebLinkAboutPolicy 135 – Community RelationsOSHKOSH POLICE DEPARTMENT POLICY AND PROCEDURE TITLE: COMMUNITY RELATIONS POLICY SERIES: 135 Effective Date: 8-15-2018 Date Issued: 8-3-2018 Chief of Police: Dean Smith (signature on file) Date Signed: 8-3-2018 Statutory References: N/A CALEA Standard: 45.2.1, 45.2.2, 26.2.4 Final Review Completed: August 2, 2018 Review By: Command Staff and Public Affairs/Crime Prevention Officer Rescinds Policy Dated: April 3, 2014 SECTION DESCRIPTION 135.01 Purpose and General Policy 135.02 Community Relations Plan 135.03 Community Relations Responsibilities 135.04 Community Relations Report 135.05 Conflict Resolution 135.06 Survey 135.07 Community Input 1 135.01 PURPOSE AND GENERAL POLICY The Oshkosh Police Department is dedicated to the concept of community participation and communication in defining and executing its role within the community. The development of community support and interaction will increase the likelihood for successful enforcement of all laws. Every effort will be made to communicate and work with the community in identifying needs and problems. Plans will be jointly developed through team policing initiatives with community partners to promote public safety and address quality of life issues in Oshkosh. 135.02 COMMUNITY RELATIONS INITIATIVES Community relations initiatives of the Oshkosh Police Department may consist of, but not be limited to the following elements: A. The development of agency -wide community relations policies. B. Publication of the Oshkosh Police Department annual report, which contains; 1. Oshkosh Police Department Organizational Chart 2. Specialized training attended by staff 3. Team policing district reports 4. Police K9 report and statistics 5. Motorcycle Unit report and activity 6. Overtime analysis report 7. Crime statistics report and statistics 8. Citizen complaints/internal investigations report and statistics 9. Traffic enforcement statistics 10. Case investigation statistics 2 11. Department goals performance measures 12. Department community connections report C. The conveyance of information received from community members and organizations to the appropriate Bureaus. D. Development and improvement of police/community relations. E. The identification of training needs through communications with community representatives, those involved with internal investigations, and supervisors. F. The establishment of community groups where such groups would be a benefit and they do not currently exist. 135.03 COMMUNITY RELATIONS RESPONSIBILITIES A. Each individual employee of the Oshkosh Police Department will share in the responsibility of fostering positive police/community relations. B. Employees are to convey information to the Public Affairs/Crime Prevention Officer that would assist with addressing the concerns and problems expressed by the community. 135.04 COMMUNITY RELATIONS REPORTING RESPONSIBILITIES The Public Affairs/Crime Prevention Officer will prepare and submit to the Chief of Police a quarterly report on activities of the position. This report will contain at a minimum the following information: A. A description of the current concerns expressed by the Community. B. A description of potential problems which may have an impact upon the law enforcement activities in the Community. C. A statement of recommended actions that address previously identified problems and concerns. D. A statement of progress made toward addressing previously identified concerns 3 and problems. 135.05 CONFLICT RESOLUTION The Oshkosh Police Department will take steps to identify and correct actions, procedures, and attitudes that may lead to community unrest and tension. Early recognition of issues and corresponding preventative action will help to improve the quality of life in Oshkosh and reduce future problems. 135.06 SURVEY A. A survey of at least 1% of the community's population will be conducted biennially by the Crime Analyst. B. The survey will be conducted using online and written questionnaires which will be provided to community residents in a manner conducive to obtaining a representative sample of the community's overall composition. C. The results of the survey shall be made available to the Community through the Department's website. D. The Crime Analyst shall be responsible for the development of the survey questions and methodology. The survey will address the following issues: 1. Overall agency performance. 2. Overall competence of agency personnel. 3. Officer's attitudes and behavior toward citizens. 4. Concern for overall safety and security within the service areas of the Oshkosh Police Department. 5. Recommendations and suggestions for improvement. E. The survey results are compiled and a written summary is provided to the Chief of Police by the Crime Analyst. 4 135.07 COMMUNITY INPUT A. Input from the community will assist the Department in carrying out its mission and ensuring that agency policies accurately reflect community needs. Such information can be obtained through the Oshkosh Police Department's Neighborhood Watch Programs, partnership building through our Team Policing efforts by the district and Neighborhood Officers, and input from other Community organizations or individuals. B. Procedures to register complaints against or commend the officers and staff of the Oshkosh Police Department are made available to the public through social media and the Department's website. Directions are also posted in the front lobby of the Department. 5