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HomeMy WebLinkAboutPolicy 231 – Project LifesaverOSHKOSH POLICE DEPARTMENT POLICY AND PROCEDURE TITLE: PROJECT LIFESAVER POLICY SERIES: 231 Effective Date: 06/14/17 Date Issued: 05/30/17 Chief of Police: Dean M. Smith (Signature on File) Date Signed: 05/30/17 Statutory Reference: CALEA Standard: 41.2.5, 41.2.6, 41.2.7 Final Review Completed: 05/25/17 Review By: Chief of Police, PSD Lieutenant, Training Sergeant Rescinds Policy Dated: SECTION DESCRIPTION 231.01 Policy 231.02 Purpose 231.03 Definitions 231.04 Training Requirements 231.05 Enrollment Procedures 231.06 Missing Client Procedures 231.07 Supervisor Responsibility 231.08 Equipment and Maintenance 231.09 Security 231.10 Associate Member Agencies Appendix A Legal Agreement and Liability Release Appendix B Physician Waiver Form Appendix C Person At Risk Data Form Appendix D Financial Form Appendix E Caregiver Instructions Appendix F Call -taker Instructions Appendix G 30 Day Client Check Sheet 231.01 POLICY Project Lifesaver is a public safety program designed to protect and locate missing persons due to wandering. As a Member Agency, it is the policy of the Oshkosh Police Department to maintain Project Lifesaver equipment and detailed client records in a secure database to facilitate the rapid recovery of missing persons who participate in the Project Lifesaver program. When a Project Lifesaver client is reported missing, proper consideration shall be given to the procedures delineated in Policy 226, Missing Adults and Policy 413, Missing Children. 231.02 PURPOSE The purpose of this policy is to establish guidelines for the use, management and maintenance of Project Lifesaver radio locating equipment and detailed individual client profiles. Project Lifesaver radio locating equipment shall be used to assist trained department personnel by providing technology designed to quickly locate missing individuals with a wandering history or tendency. 231.03 PARTICIPATION The Project Lifesaver program will be coordinated by the supervisor designated by the Chief of Police. Officers wishing to participate in the Project Lifesaver Program may do so by following these guidelines: A. Obtain permission from direct supervisor to participate and attend required training. B. Successfully complete operator training and be certified as an Electronic Search Specialist by a Project Lifesaver Instructor. 231.04 TRAINING REQUIREMENTS A. Officers selected to become Electronic Search Specialists will be required to attend the initial mandatory training required by Project Lifesaver. B. Re -certification shall be completed every two years and may be satisfied by participation in three active searches. C. Only officers certified as Project Lifesaver trainers may certify others as Electronic Search Specialists. D. Agency Instructor certification is valid only for the Project Lifesaver Program and equipment and not for any other similar type of equipment or other business. E. Additional training may be conducted as necessary to maintain proficiency. 231.05 PROCEDURES FOR ENROLLMENT A. Prior to transmitters being placed with clients, the caregiver must complete the Project Lifesaver Legal Agreement and Liability Release (Appendix A), the Physician/Waiver Form (Appendix B), the Person At Risk Data Form (Appendix C) and the Financial Form (Appendix D). B. Transmitters will be placed with clients only at the request of a legally responsible party: 1. Spouse 2. Family member having legal, primary caregiver responsibility 3. Assisted living or nursing home administrator requiring transmitter for client residing at the facility 4. Parent/Legal Guardian if client is a minor C. In the event there is not a legally responsible party identified or there is a disagreement, no transmitter placement will be done until requested by the family member granted legal authority by Power of Attorney or Court Order. This will also apply in the case of a minor with no parent or legal guardian available. D. Caregivers will be provided with instructions and emergency contact phone numbers (Appendix E). E. Caregivers will be provided with a tester, given instructions on its use, the procedures to test the transmitter daily and record the results on a 30 Day Client Check sheet (Appendix G). F. Caregivers will be given the agreement (Appendix B); the terms and agreements will be explained. The contract must be signed and kept in a secure file at the Oshkosh Police Department. G. Caregivers will purchase the transmitters and testers from the Oshkosh Police Department at a cost established by the department. Caregivers will agree to pay an annual maintenance fee to cover the cost of replacement bands and batteries. H. Caregivers demonstrating an inability to afford the cost associated with the Project Lifesaver Program may qualify for assistance offered by other programs. 231.06 MISSING CLIENT PROCEDURES A. Winnebago County Emergency 911 Dispatchers and Oshkosh Police Department Telecommunications Clerks will be provided with Project Lifesaver Call -taker Instructions (Appendix F). B. It is the responsibility of the caregiver to report the client missing. C. Upon receiving notice of a missing client, the on -duty supervisor will ensure any on -duty Electronic Search Specialists are dispatched with locating equipment to the client's last known location. The supervisor will determine if there is a need to call in Electronic Search Specialists following the guidelines in Directive 116. D. The on -duty supervisor will notify the Operations Bureau Captain. E. Authorized personnel will access the Client Profile PLS Database for additional information that may assist in locating the client. F. Authorized personnel shall deploy with Project Lifesaver locator equipment to the last known location of the client or to another location as communicated by the initial responding search team members. Responding personnel will search for the missing client according to their established training. G. The program coordinator will enter after action reports into the Project Lifesaver database to ensure the information is relayed to Project Lifesaver International Headquarters and to ensure officers are following established training and procedures. H. Long -form incident reports shall be completed in all cases of missing persons with the Project Lifesaver transmitter placement. I. Authorized personnel may assist neighboring Project Lifesaver agencies upon request. 231.07 SUPERVISORY RESPONSIBILITIES A. Supervisors will ensure authorized personnel use the equipment according to policy guidelines. B. Supervisors will oversee all searches for missing persons and coordinate all responding officers. 231.08 EQUIPMENT AND MAINTENANCE A. All transmitter batteries and bands will be changed every 30 days (or earlier if caregiver notifies agency of need) and replaced with a new battery and band by a member of the Project Lifesaver team. B. The caregiver will be contacted at least three days prior to the date of equipment update to arrange the exact date and time. 1. If unable to make contact with a caregiver, a message will be left requesting a call back. 2. If no call back is received within four days past the date the equipment should be changed, the team member will notify the program coordinator and a home visit will be made. 3. If the caregiver fails to contact the program coordinator within 15 days of final notification, the client will be designated inactive in the Project Lifesaver Database. C. Completed 30 Day Client Check Sheets (Appendix G) will be collected and a new sheet will be given to the caregiver. The completed 30 Day Client Check Sheet shall be turned in to the program coordinator within three business days of service date. D. Personnel not trained or certified as a Project Lifesaver Electronic Support Specialist shall not be allowed to operate any equipment in an active missing person search. 231.09 SECURITY A. Client Profile Personal Data Questionnaires and other completed Project Lifesaver forms will be stored in a secure location to prevent access by unauthorized personnel. B. Release of completed Project Lifesaver client forms is strictly prohibited without the written consent of the caregiver. 231.10 ASSOCIATE MEMBER AGENCIES A. An agency may join as an associate member working underneath the Oshkosh Police Department. B. The agency must submit a letter of intent, signed operational agreement and a fee as designated by Project Lifesaver. C. Associate member agencies may not purchase equipment or have certified instructors. D. Training and equipment for associate member agencies will be provided by the Oshkosh Police Department.